Activity reports without retyping — every detail traced to its source.
Evidentra reads a college event's notice, poster, attendance sheet and photographs, fills the institution's report format, shows the document and page behind every value, and lets only faculty approve the result.
Evidentra's review screen, shown with synthetic test data.
Faculty retype the same event details, again and again.
Every workshop, guest lecture or visit needs an activity report for internal records and accreditation. The details sit across a notice, a poster, attendance sheets and photos — so they are copied by hand, and mismatches (a date on the poster that differs from the notice, a head-count that doesn't match the attendance sheet) slip through.
faculty in our discovery survey rated this admin work a heavy burden (4–5 out of 5).
spend 1–4 hours a week on their most time-consuming admin task.
said the information they need is spread across different files and systems.
volunteered to test a prototype.
Discovery survey of 5 engineering faculty members, September 2026.
From scattered documents to an approved report.
Built around one rule: the software proposes, faculty decide.
Reads any document
PDFs, scans and photos of notices, posters and attendance sheets — text is read in the browser, including OCR for scanned pages.
Source for every value
Each field in the report links back to the exact document, page and text it came from, with a confidence level.
Catches mismatches
Conflicting dates, participant counts that don't add up and missing documents are flagged — and never resolved automatically.
Your report format
Generates the activity report, detailed report, attendance summary and a complete evidence packet in the institution's template.
AI agents that show their work
Optional agents check document types, extract values and draft text — every AI value must quote its source or it is rejected.
Faculty approve
Only an authenticated faculty member can approve a report, and approval stays blocked until every issue is resolved.
Four steps, one place.
The same workflow faculty already follow — without retyping.
Upload
Add the event's notice, poster, attendance sheets and photographs.
Review
Check the filled-in fields, each with its source; fix anything flagged.
Generate
Create the activity report, detailed report and evidence packet.
Approve
Faculty approve; the full history is kept in an audit log.
Activity overview with the step tracker, shown with synthetic test data.
Designed for records that get audited.
College documents contain student names and attendance. Evidentra treats them accordingly.
Evidentra is live and tested with 132 automated tests
- 7 checks before approvalRequired fields, conflicting values, low-confidence values, count mismatches, extraction still running, and missing or outdated reports.
- Full audit trailEvery upload, edit, choice and approval is recorded with who and when.
- Role-based accessEach faculty member sees only their own activities.
- No invented factsMissing details stay "not provided" — the system never guesses a date, a count or a name.
- No external AI by defaultThe hosted service does not send documents to outside AI services.
ArviTara Technologies
A Nagpur-based software company building practical tools for institutions. Evidentra is our first product.
- Registered as
- MSME (Udyam), Micro enterprise
- Udyam No.
- UDYAM-MH-20-0377839
- Activity
- Software development & data processing services
- Based in
- Nagpur, Maharashtra, India
Founder
Kunal Arvind Madne — MBA candidate at IIM Lucknow (2025–27); B.E. in Computer Science & Engineering, Government College of Engineering, Nagpur; four years as a software engineer at Hexaware Technologies.
Run a pilot in your department
We are inviting engineering colleges to pilot Evidentra on their own activity reports. Write to us for a demo.
hello@arvitara.in